Privacy and records · QUICK REFERENCE
Keeping an evidence folder organised
A clear folder structure reduces accidental sharing and makes records easier to find. Separate originals, working notes and redacted copies, and use consistent dates in filenames. Keep a simple index explaining the role of each important file.
A practical checklist
- Create separate folders for originals and sharing copies.
- Use dates in a consistent format.
- Restrict access to the folder.
Putting it in context
A file labelled final may be confused with an earlier version. A dated filename and short description make it easier to select the intended document.
Keep in mind
Organisation is not the same as security; use suitable device and storage protections too.
References & further reading
The checklist and examples are original editorial guidance. External links provide background within their stated scope; they do not validate an individual operator or case.
- ICO: information for the publicUnited Kingdom · privacy information; guidance under review
- Operator Atlas: research methodologyOur original editorial method
About this edition: how the content is made · corrections & limitations